Licensing Coordinator

Licensing Coordinator

The Cognella Licensing Team is seeking an exceptional individual to a fill a critical administrative role within our department. The Administrative Assistant (official title: Licensing Coordinator) reports directly to the Licensing Manager and is responsible for assisting with a wide range of publishing projects, including project management, contract administration, and data entry. This individual will regularly communicate by phone and email with authors, publishers, sales associates, and other team members in a fast-moving, team-oriented environment. This position requires tremendous attention to detail, exceptional organizational skills, and outstanding written and verbal communication skills.


  • Support efforts to secure rights for copyright-protected materials
    • Review reading lists, identify any potential concerns, research, verify rights holder, and prepare and send permissions requests
  • Vendor and author communication
    • Interact directly with publishers and other company constituents
    • Secure written agreements within company’s cost guidelines
  • Process invoices:
    • Help to maintain and update a large database of publisher information
  • Pricing/estimates:
    • Prepare licensing fee estimates and advise clients about quality and cost-effective materials
    • Performs quality/accuracy assurance checks on all projects
  • Assist other licensing team members:
    • Send follow-up requests, log requests, and review images and other third-party content
    • Assist with subsidiary (audio and translation) rights sales


  • Must be 18 years or older
  • Bachelor’s degree required
  • Administrative or project management experience preferred
  • Professional demeanor; ability to work well with clients and teammates
  • Strong verbal and written communication skills
  • Excellent attention to detail
  • Strong computer skills; familiarity with Microsoft Excel
  • Excellent problem-solving skills; works well under pressure
  • Superb organizational skills with proven ability to work independently to prioritize daily operations and long-term projects in order to meet deadlines, ensure efficient workflow, and handle multiple tasks simultaneously

Compensation: Starts at $18.76/hour in the Junior Professional Level 1 category. Pay is commensurate with assigned professional levels and relevant industry and department experience.

Cognella also provides a comprehensive and competitive benefits package for full-time employees. We offer a health, vision, and dental plan at a 70% contribution match for the individual; generous vacation with Cognella’s flexible vacation policy of non-accrued paid time off; holiday (12 holidays/year); sick time (10 days/year); and 401K matching plan (4% match on the first 5% of an employee’s annual compensation after one year of employment (100% match of the first 3% and 50% match from 3%-5% of an employee’s annual compensation)); and anniversary, wellness, public transportation, and educational programs.

Title: Licensing Coordinator

Reports to: Licensing Manager

Status: Full-Time, Non-Exempt

Start Date: Immediate

Location: Solana Beach (San Diego County), CA. Daily in-office schedule with hybrid telecommuting schedule after ramp-up. Exceptional remote candidates will be considered.

Although Cognella currently embraces a hybrid remote/in-office work schedule for employees in San Diego County that balances the flexibility of telecommuting with the benefits and necessity of in-person work and collaboration, each role and department is different. Cognella reserves the right to change its telecommuting, remote, or hybrid work policies at any time. To successfully work remotely, employees must provide a proper home workstation set-up which includes internet connectivity and a workspace large enough to accommodate company-provided dual monitors, laptop, and accessories that is free from distractions.

To Apply: For consideration, please email cover letter and resume to All submissions will be held in confidence.

Cognella, Inc. is an Equal Employment Opportunity (EEO) employer.

Recruiters, please do not contact this job post.


About Us:                                                                                    

Cognella® is redefining academic publishing by creating teacher-driven, student-centric higher education course materials in print and digital formats under three imprints: Cognella® Academic Publishing, Cognella® Custom, and Cognella® Active Learning. Cognella also publishes engaging nonfiction titles featuring modern perspectives as Cognella® Press. Learn more at

Cognella was recently awarded a 2022 Top Workplaces designation by the San Diego Union-Tribune (the 6th consecutive year). We’re proud to offer Cognella team members a work environment that fosters collaboration, innovation, and the opportunity to contribute significantly toward the goals of the company.