Quick Guide Submitting Materials

Basic Requirements for File Submission Cont.

Embedding Fonts 

If you convert a Word document to a PDF file prior to submission, ensure the fonts in your file are properly embedded as shown below.

Alt Text

To embed a font in Microsoft Word:

  • Click on File, then select Options.
  • Click Save in the left navigation bar.
  • Check the box titled Embed fonts in the file.
  • Click OK to save your changes.

Ask your project editor for assistance if you use a different version of Microsoft Word.

Special Characters and Equations 

If your manuscript contains special characters or equations, send us both a Microsoft Word and PDF file. The PDF will preserve special characters and equations, ensuring our team has the information needed to correctly lay out your book.

File Format 

Text: .doc, .docx, .pdf.
Images: .jpeg, .png, .tiff, .eps
Other: .xls, .xlsx, .ppt, .pptx

Common program files that we are unable to work with include, but are not limited to:

  • Finale
  • Google Docs
  • LaTeX
  • Pages (Mac)
  • Numbers (Mac)
  • Keynote (Mac)
  • Word Perfect

If you create materials, including your manuscript, in one of these programs, send us a PDF file containing your full manuscript during each manuscript review phase and production phase for your book.

If you plan to draft your manuscript using special software, or plan to use third-party software to create figures, graphs, or other elements that will be included in your book, be sure to let your editor know early on. Certain software providers place stipulations on the use of content created using their platforms in commercially available works, so the Cognella licensing team may need to look into this for us.